Research administrator - Hiring in process/Finished, not possible to apply

The lung bioengineering and regeneration group at the Department of Experimental Medical Science is looking for a motivated research administrator that will provide administrative support to the research group in different ways.

Work duties

• assisting researchers in identifying funding sources and ensuring full compliance to the source's regulations throughout the entire grant life-span,
• preparation andreviewingof submissions,    
• budgeting and budget follow-ups, 
• compiling, analyzing and reporting data,
• assisting with publicityand organisation of outreach activities (conferences, meetings, seminars, open days),
• structured processing of correspondence, letters of intent and other research documentation,
• creating and maintenance of websites, management of social media contents,
• handling of purchase, orders and invoices, with strict observance of current university regulations,
• ordering and processing of travels (current university travel agent & system: Via Egencia)
• establishing new recruits at both university and in Sweden (e.g. accommodation, authorities, laws and regulations)
• ensuring full compliance of your research group to the current university regulations,
• providing other administrative support to investigators (e.g. assisting in recruitment process)

Qualifications

Requirements

• documented experience of administrative/financial work
• experience from service-oriented work
• very good oral and written proficiency/communication skills in Swedish and in English
• very good computer skills and experience with work including the Office package

Merits

• University education or equivalent in economics
• documented experience of administrative/financial work in the university and higher education sector or other public sector
• familiar with the administrative systems used in the university, for example Primula, W3D3, Lupin, Kuben and others.

We attach great importance to personal qualities and it is important that you are meticulous, structured and have the ability to work well in a team. You are expected to act as a proactive key-coordinator with an overall view. You find it easy to communicate with colleagues in the organization, both in Swedish and English since the department has an international environment. You are a stable person who can work independently and service-oriented, you must be flexible and helpful. It is important that you take your own initiative and take responsibility for your duties. You find it easy to see connections and can draw conclusions and propose actions.