Scientific project coordinator - Hiring in process/Finished, not possible to apply

Your team
You will become a member of the Collaborations Office within the Access & Collaborations group. The A&C group play a crucial role in managing and supporting the interactions between MAX IV and its academic and industrial users through access procedures and national and international collaboration projects.
The collaboration office coordinates MAX IV's participation in several large European collaboration projects and the Marie Skłodowska-Curie PhD programme. Together with finance, the collaborations office is also part of the grants office and handles the registry and paralegal functions.

Would you like to work at one of the brightest light sources in the world?

MAX IV is looking for a Project Coordinator primarily supporting our PhD programme “PRISMAS” as well as supporting the EU project “NEPHEWS”. Project funding is currently available until end of 2027.

PRISMAS is an EU-funded PhD network that supports 40 PhD students across eight Swedish universities, with secondments at MAX IV and in industry. PRISMAS is funded by the European Union through the MSCA programme. MAX IV is a coordinator of the project, with the role of creating and sustaining the PhD network during the project period until December 2027.

The NEPHEWS project is a trans-national access program for large-scale research infrastructures (LSRI) in Europe. The aim is to give access to scientists from countries without their own LSRIs, with a focus on Ukraine, Africa, and Eastern Europe. Your role will involve supporting project execution, acting as a key contact point, managing deadlines, preparing documentation, and gathering information for reports.

Your main work tasks will be

• Coordinate MAX IV’s involvement in the projects by overseeing follow-up tasks, reporting, documentation, and meeting organization
• For PRISMAS, you’ll assist with daily communication, management of the project (including secondments, setting up of the meetings), academic reporting, and organizing training events (such as Summer Schools and Journal Clubs). You will be the main contact point for students, Project Investigators (PIs), and the MAX IV staff
• For NEPHEWS, you will handle the day-to-day activities within the project and support our users with travel and accommodation reimbursements
  
  

To be successful in this role you need to have the following qualifications

• A scientific education background (master in natural sciences or another field of relevance for this position). Alternatively, you have experience as a research administrator in a relevant field
• Experience working in scientific collaboration projects, particularly with project administration and coordination
• You speak and write in English with very high proficiency (Europass C1-C2 level)
• Strong command of office tools, including data handling in Excel, and experience with web-based administration systems
• Skilled at documentation management
  
  

Below are seen as merits

• Experience from EU funded projects, and bi-/multilateral projects
• Experience from organizing collaboration meetings and workshops
  
  

As a person you are proactive and results-oriented, setting high standards and working persistently towards goals. You naturally anticipate challenges and adjust your approach to overcome them. Your structured, reliable approach allows you to effectively prioritize and complete tasks under pressure.
Relationship-building is a key strength, allowing you to foster trust and collaboration with stakeholders across various levels. You communicate clearly and thoughtfully, sharing information and providing feedback in a timely and constructive way. Your dedication to supporting users and partners shines through in your availability and responsiveness, with a genuine interest in helping them achieve success.

The role involves occasional travel within Europe.

What we offer
When you join our MAX IV team, you step into a world of cutting-edge science. We make the invisible visible by supporting scientists from all over the world and generating scientific results for the benefit of society. We offer you a multicultural work environment with great opportunities for personal development and respect for a healthy work-life balance.

Would you like to work in a challenging and supporting environment? Then join us and take the opportunity to make a real difference!

For further information, please visit:
https://www.lunduniversity.lu.se/about-lund-university/work-lund-university
www.sweden.se
Compensation & benefits – MAX IV (lu.se)

Selection and interviews are ongoing during the application period.

Probationary period may apply.