Lunds universitet, MAX IV, IRO/User Office

Lund University was founded in 1666 and is repeatedly ranked among the world’s top universities. The University has around 47 000 students and more than 8 800 staff based in Lund, Helsingborg and Malmö. We are united in our efforts to understand, explain and improve our world and the human condition.

Lund University welcomes applicants with diverse backgrounds and experiences. We regard gender equality and diversity as a strength and an asset.

Your team
The collaborations team is part of the office at MAX IV and handles larger national and international
scientific collaboration projects. The user office acts as a link between the scientific users, research,
technical and administrative staff, facility management and external bodies. The scientific success of the facility rests on the research done by our external users, while the operational stability on an efficient communication with funding agencies. 

Would you like to work at one of the brightest lightsources in the world?

MAX IV is looking for a Project coordinator (4 year project) working within the running ReMADE project, funded by the European Union through the Horizon Europe Programme. This project aims at providing focused access to analytical research infrastructures all across Europe. Within this project, the MAX IV User Office provides the central project user office, coordinating access for users to facilities all over Europe. As the project coordinator for the user access you are in contact and coordinate with the 46 project partner facilities.

You support project execution acting as a central contact point for the project consortium, you will be responsible for the efficient execution of specific project tasks, following up on deadlines, preparation of documentation of meetings and workshops, and collecting information for reports.  
Your main work tasks will be

  • Coordinating MAX IVs participation in the new project, by taking care of with follow up, reporting, and documentation, as well as meeting planning and preparation.
  • Providing the central user office function, coordinating user access workflow, from project applications, proposal review to providing facilities with information for scheduling and follow up.

To be successful in this role you need to have the following qualifications

  • A university degree and experience working in an academic research environment.
  • Experience with project administration and coordination in multi-national scientific collaboration projects, with a large number of collaboration partners (>10).
  • Experience with working and reporting in EU HE or H2020 funded projects.
  • Experience in setting up project structures in projects of this size and scope.
  • Experience with administrating scientific project access to research infrastructure facilities, including proposal handling, communication with users and facility staff.
  • Experience in setting up and maintaining web-based proposal handling and experiment planning software, e.g. such used in EU research infrastructure access projects, including experience with working with the system developers.
  • You speak and write in English with very high proficiency (Europass C1-C2 level).
  • Very good command of common administrative / office tools, handle data in Excel with ease, and user experience with web based administration systems.
  • You have experience with documentation handling.

Below are seen as merits

  • Experience from organizing collaboration meetings and workshops

As a person you are proactive, autonomous and stable. You take responsibility for own task, and structure your  own ways of tackling problems. You keep a calm perspective on a stressed situation and focus on the right things. You are a good collaborator and communicator, are able to bring your needs and views forward and can take in information and request from others. You are quality conscious. You can work efficiently on your own but also adapt to team work.

Your role expects some travel.  

What we offer
When you join our MAX IV team, you step into a world of front edge science. We make the invisible visible by supporting scientist from all over the world, generating scientific results for the benefit of society. We offer you a multicultural work environment with great opportunities for personal development with respect for a healthy work-life balance.

Would you like to work in a challenging and supporting environment? Then join us and take the opportunity to make a real difference!

For further information, please visit:
Compensation & benefits – MAX IV (

Selection and interviews are ongoing during the application period.

Type of employment Permanent position
Contract type Full time
First day of employment As per agreement
Salary Monthly salary
Number of positions 1
Full-time equivalent 100%
City Lund
County Skåne län
Country Sweden
Reference number PA2024/305
  • Franz Hennies, +46462228104
  • Doriana Orbanic, +46462226519
Union representative
  • OFR/S:Fackförbundet ST:s kansli, 046-2229362,
  • SACO:Saco-s-rådet vid Lunds , 046-2229364,
Published 21.Mar.2024
Last application date 04.Apr.2024 11:59 PM CEST

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