Lund University, HT-faculties, Centre for Languages and literature

Lund University was founded in 1666 and is repeatedly ranked among the world’s top 100 universities. The University has 40 000 students and more than 8 000 staff based in Lund, Helsingborg and Malmö. We are united in our efforts to understand, explain and improve our world and the human condition.

The Joint Faculties of the Humanities and Theology have eight departments and carries out large and varied work within research and education with the purpose to understand people as cultural and social beings. The faculties have some 700 employees and around 4000 students.

The Centre for Languages and Literature at Lund University (SOL) is Sweden’s largest university department for languages, linguistics, literature and area studies. SOL provides a wide range of freestanding courses complemented with an increasing number of first and second cycle degree programmes. Housing 33 subjects and roughly the same number of PhD programmes, SOL is a solid foundation for broad and deep education and research, characterised by national and international visibility. SOL is managed by a board chaired by the Head of Department. The management also includes two assistant heads of department with special areas of responsibility. More than 250 people are employed and around 3 000 students, including around 100 PhD students, conduct their studies at SOL.

Research project and administrative assistant within the Horizon2020 project SO-CLOSE

This is a full-time position as research project and administrative assistant within SO-CLOSE. The employment is a permanent position from 15 January, 2021 and is based at Lund University, Sweden.

The Centre for Languages and Literature at Lund University is currently seeking to employ a person to assist Dr. Anamaria Dutceac Segesten, the local PI, with project, administrative, events and office-based tasks, within the Horizon2020 project SO-CLOSE. The opportunity will allow you to increase your understanding of the internal processes of EU projects and problem-solving skills in an academic environment. The assistant will be fully involved in all aspects of the project work, providing full immersion in the team and possibility to increase your professional network.

About the project
The project & administrative assistant is within the H2020 project “Enhancing Social Cohesion through Sharing the Cultural Heritage of Forced Migrations” (SO-CLOSE). The project contributes to social cohesion and fight refugee marginalization or exclusion by facilitating the encounters between similar life stories, through the mediation of innovative digital and artistic tools. Based on theories of cultural heritage-making, SO-CLOSE will improve social cohesion and promote mutual understanding between refugees and their local communities. Lund University leads Work Package 4, Implementation & Validation.

The specific objectives are:
• To implement and test the digital toolboxes in several locations
• To document the process of local adaptation, local content co-creation and testing
• To generate co-created content that fills the digital tool “shells” designed in WP3
• To address the on-site problems that might occur and include them in a troubleshooting section of the how-to manual.
• To evaluate the quality of the tools and of the process

To support the implementation of SO-CLOSE’s activities, according to SO-CLOSE’s work plan:
• Support the PI during the implementation and reporting of EU funded projects,
• Support the SO-CLOSE team with office and administrative tasks.
• Support the organisation of SO-CLOSE four pilot projects.


• Prepare contractual and administrative documents for project experts and speakers,
• Liaise with experts, speakers and project partners to communicate assignment conditions,
• Manage invoices, reimbursements and related documents according to project requirements in cooperation with the local economy team,
• Maintain order in project folders, documents and paperwork (both hard and soft copies),
• Compile and prepare documents, reports and invoices for project’s events and the financial reporting phases under the supervision of the PI.
• Support in administrative ad hoc tasks such as maintain administrative databases (excel).
• Gather, scan and file documents (contracts, attendance lists, feedback forms etc), as required.
• General or specific support/services to the SO-CLOSE team.
• Support the PI and the SO-CLOSE team with logistics in the run up to, on the day of, and following the pilot events.
• Compile documentation for the events.
• Liaise with speakers and delegates, if necessary, and answer their questions.
• Evaluate feedback and draft and publish an event report based on this feedback post-event.

• English proficiency is a must (native or near-native fluency);
• Advanced computer skills required, particularly of MS-Office package (Excel and Word) • Ability to cope with diverse tasks.
• Good organisational and time management skills.
• The candidate should demonstrate coordination, planning, organisation, monitoring and follow-up skills as well as a strong eye for detail.
• Positive and open-minded work attitude, both towards team and independent work.

The following would be highly valued:
• Some initial experience working with EU Institutions
• Project management skills
• An interest/experience with migration and refugee issues and/or cultural heritage.

Further details about the project, research team and duties associated with the position can be obtained by contacting the Principal Investigator at

The candidate will be based at the department of European Studies, Centre for Languages and Literature, Lund University, Sweden.

Send your CV (max. 2 pages) and a motivation letter (max. 1 page) in English, demonstrating your suitability to the above role with your application.

Type of employment Permanent position
Contract type Full time
First day of employment 2021-01-15 or by agreement
Salary Månadslön
Number of positions 1
Working hours 100%
City Lund
County Skåne län
Country Sweden
Reference number PA2020/3128
  • Anamaria Dutceac Segesten, projektledare,
Union representative
  • OFR/ST:Fackförbundet ST:s kansli, 046-222 93 62
  • SACO:Saco-s-rådet vid Lunds universitet, 046-222 93 64
Published 02.Oct.2020
Last application date 30.Oct.2020 11:59 PM CET

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