Administrative assistant, Mentor Coordinator - Hiring in process/Finished, not possible to apply

The Student Experience and Mobility team, at the Division of External Relations, works with service and communication for international students at Lund University. Within our Mentor Programme, hundreds of current students work to help new international students find their way around Lund, the university and to find a social network to enrich their time at Lund University so they feel included and integrated. The mentors work on Arrival Days, during the Orientation Weeks and during the semester in mentor groups. As the Mentor Coordinator, you are responsible for recruiting new mentors and act as the main contact person for all mentors.

Your tasks may include

• Recruitment of new students for the Mentor Program
• Handle the communication with mentors during the semesters
• Assist in the preparation of the Orientation Weeks
• Being in charge of a few events during the Orientation Weeks, in January and August 2023
• Lead and organize mentors on Arrival Days
• Monitor the quality of the mentor programme, follow-up on the progress of the programme and produce Mentor Certificates
• Assist with other activities for the International Desk during the semester.

It is possible to combine this position with full-time studies. The workload varies and at different times can be quite heavy or light. This position would be held for two semesters, but might be extended further.

As a part of the team at Student Experience and Mobility, the Mentor Coordinator will have their own workspace at External Relations.

Candidates should be used to moving in an international environment and bring intercultural experience with them to the workplace. Examples of this may be that they have gone on exchange or worked abroad. It is required that one has been an International Mentor at Lund University through the External Relations programme and is a plus if one has worked as a volunteer in other ways as well. To succeed as the Mentor Coordinator, one must be socially competent and enjoy working with and meeting new people.

The Mentor Coordinator’s job involves a lot of work with communication and it is therefore, very important that candidates are comfortable using spoken/written English and Swedish speaking in front of large groups. Many tasks in this job are administrative meaning that planning and organizational skills are key to success.

The following requirements have to be met in order to be eligible to apply

• You have to be a current active student at Lund University, during Spring 2023, and throughout the employment as mentor coordinator
• You must have been a mentor in the External Relation’s mentor programme
• You must be able to communicate fluently in both Swedish and English, in writing as well as speaking
• You must be used to work with Excel and social media
• You must be able to work independently
• You must be comfortable communicating with large groups both IRL and via Zoom/Teams
• You must be able to work full days in Lund, between 3-10 January 2023 plus weekends in January
• You must be able to work full days in Lund between 7-27 August, 2023.

Other information

Type of employment: “Amanuens”, 20%, during the period 15 December, 2022 to 14 December, 2023 with a possibility to be extended.

To apply, submit your CV and a Letter of Motivation no later than 15 November 2022.

For more information, please contact Kristen Clarberg (kristen.clarberg@er.lu.se, 046-222 0171), Student Experience and Mobilty Group.